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Accounts Payable Specialist

General Info

Department: Accounting

Location: Southfield

Position Type: Full-time, non-exempt hourly position

Hours/Pay

Rate of Pay:

Availability:

Days/Hours Worked: Monday through Friday, 8:30 a.m. to 5 p.m.

Experience

Education Requirements:

Experience Requirements: This position requires knowledge normally acquired by completing an Associate Degree in Business, Accounting, Finance, or a related field from an accredited college or university; or an equivalent combination of education and experience. Substantial experience can be taken into consideration in looking at education requirement. • The position requires a minimum of three years of professional experience in a business setting.

Special Requirements:

Description

The Accounts Payable Specialist is responsible for verifying proper payment approval, processing payments in a timely manner, and ensuring that discounts are taken when available. The Accounts Payable Specialist reports directly to the Accounting Supervisor and may assist with other duties as necessary.
Qualifications, Knowledge, Skills & Abilities
• This position requires knowledge normally acquired by completing an Associate Degree in Business, Accounting, Finance, or a related field from an accredited college or university; or an equivalent combination of education and experience. Substantial experience can be taken into consideration in looking at education requirement.
• The position requires a minimum of three years of professional experience in a business setting.
• Knowledge of non-profit agency operations, functions and non-profit accounting practices.
• Ability to maintain records and files.
• Knowledge of computer systems and relevant software.
• Ability to communicate effectively, both orally and in writing.
• Ability to work independently and execute good judgment.
Essential Duties and Responsibilities
• Match supplier invoices to authorizations and proofs of receipt.
• Take all economical supplier discounts.
• Obtain payment approvals for all program specific invoices.
• Enter all supplier invoices into the accounting software.
• Process expense reports.
• Process procurement card payments.
• Process weekly check ACH batches.
• Issue stop payments and void checks.
• Pay supplier invoices when due. This may include the following types of payments:
o ACH payments
o Check payments
o Wire transfers
• Incorporate all applicable supplier credits into payments made.
• Run 1099 report and mail out 1099’s.
• Research supplier requests for payment.
• Obtain and monitor supplier W-9 form submissions.
• Issue positive pay data to the bank, as necessary.
• Maintain ACH banking information files.
• Update the supplier master file.
• Perform other related duties as they are assigned.